Ecommerce Accounting on Xero
The right accounting setup for your ecommerce business.
Most ecommerce sellers outgrow spreadsheets long before they realise it. Reconciling platform payouts, tracking VAT thresholds and getting a clean year-end picture is harder than it should be without the right setup. Xero Gold Partner, ICAEW chartered, fixed monthly fee, same-day replies.
- Xero configured correctly for your ecommerce platform from day one
- Platform payouts reconciled monthly — no year-end scramble through reports
- VAT threshold monitored so you are not caught out by a surprise registration
- An accountant who already knows how Shopify, Amazon and WooCommerce pay out
No long-term contract. If it is not working after three months, you leave with clean books and nothing owed.
Get a free quote
Fixed pricing. Same-day reply.
What our clients say
★★★★★
Quick, Competitive, Got the Job Done
“He’s on the ball, quick at responding, patient with me and got the job done stress free, plus his rates are very competitive.”
★★★★★
Switched Accountants, Already Saving Money
“Having only recently switched my business to Swift from another accountant, I have found them efficient, friendly and professional, and they’re already saving me money.”
★★★★★
Exceptional Service Moving to Online Accounting
“Swift accounting offers exceptional service and I would recommend them to any business looking to move to online accounting.”
★★★★★
Fast, Reliable Work at Short Notice
“Great work by Kieran sorting out my business accounts really fast and at short notice on multiple occasions.”
Sound familiar?
Still reconciling platform payouts by hand?
The more sales channels you run, the messier the books get. Shopify settlements, Amazon FBA fees, eBay payouts — each platform reports differently, and none of them match your bank statement without some work. Add VAT to the mix, and a tax return that is due whether you are ready or not, and the admin starts to take up time that should be going elsewhere. It is all manageable — it just requires the right setup and someone who knows what they are looking at.
- Hours lost trying to match platform payouts to bank transactions each month
- No clear picture of VAT liability until the quarter deadline is already close
- Tax return time arriving with records that have not been touched since last year
What a proper ecommerce setup looks like
Xero connected to your sales platforms, reconciled monthly so your numbers are always current. VAT calculated and filed quarterly before it becomes urgent. Your tax position visible throughout the year, not just when HMRC asks.
- Platform payouts reconciled monthly — books current, no year-end archaeology
- VAT liability visible each quarter, filed on time, Making Tax Digital compliant
- Year-end records clean and ready — no scramble, no gaps to fill under pressure
- One fixed monthly cost that covers the accounting and does not move
What ecommerce clients say about us
We work with online sellers across the UK, from sole traders to growing limited companies. Here are two clients who came to us with books that needed sorting.
Swift accounting offers exceptional service and I would recommend them to any business looking to move to online accounting.
Kieran at Swift is super! He helped and bailed me out of the last minute panic of tax and Companies House returns. He’s on the ball, quick at responding, patient with me and got the job done stress free, plus his rates are very competitive.
What your monthly fee covers
Three things that keep your ecommerce books clean, your VAT sorted and your tax bill visible — for one fixed monthly fee agreed upfront.
Bookkeeping and Platform Reconciliation
Your Xero account connected to your sales platforms and reconciled every month. FBA fees, Shopify payouts, marketplace charges, refunds — all categorised correctly so your records reflect what actually happened. No guesswork when the tax return comes around.
Monthly, included as standardVAT Returns and MTD Compliance
Quarterly VAT returns prepared from clean, current bookkeeping and filed with HMRC on time. Making Tax Digital compliant as standard. Your VAT threshold is monitored throughout the year — you will not cross it without knowing.
Quarterly, fixed feeYear-End Accounts and Corporation Tax
Annual accounts and CT600 prepared from records that are already clean. No last-minute scramble, no records reconstruction, no estimate-and-hope. Your tax liability is visible well before it is due.
Annual, no extraseCommerce sellers across the UK trust Swift
Sole traders, growing limited companies and multi-channel online retailers. Usually arriving with books in some state of disarray. Leaving with considerably less to worry about.
Switched Accountants and Already Saving Money
“Having only recently switched my business to Swift from another accountant, I have found them efficient, friendly and professional, and they’re already saving me money! Would recommend. Nic Paton, Cormorant Media”
Two Years In, Still Highly Recommending
“I’ve been using Swift Accounting for two years now after my previous accountant retired and recommended Kieran. Excellent and prompt service, great communications and above all really helpful. Highly recommend.”
Fast Work at Short Notice, Every Time
“Great work by Kieran sorting out my business accounts really fast and at short notice on multiple occasions. Many thanks and I would highly recommend them for all accounting needs.”
Why ecommerce sellers choose Swift
There is no shortage of accountants who will file your tax return. Here is what is different about working with one who already understands how ecommerce platforms pay out.
No explaining how ecommerce works
Shopify settlement reports, Amazon FBA fees, WooCommerce gateway charges, eBay final value fees — you will not spend the first twenty minutes of every call explaining your business model. We work with online sellers every day. The terminology is familiar before you arrive.
Questions answered the same day
If you want to know whether a piece of software is deductible, whether you are approaching the VAT threshold, or what your corporation tax liability looks like this year, you will have an answer before the day is out. Not logged, not queued — answered.
One price, agreed upfront
Your monthly fee is fixed and does not change based on how many questions you ask or how many transactions come through. No hourly billing, no end-of-month surprises. Your accounting cost is as predictable as your other fixed overheads.
Up and running in four steps
From first enquiry to everything being handled, the process is straightforward. No complicated onboarding, no forms that need deciphering.
Send your enquiry
Fill in the form on this page. Kieran reads every enquiry and responds the same day with a clear next step. No automated holding messages, no waiting to be assigned to someone.
A short discovery call
Around twenty minutes to understand your platforms, current setup and what needs sorting. By the end of the call you will know exactly what is covered, what Xero will connect to and what it costs. No obligation.
We handle the setup
Xero is configured, your sales platforms are connected and your records are brought up to date. You do not need to do anything technical — that side of it is handled.
Ongoing — nothing gets missed
Monthly bookkeeping, quarterly VAT, annual accounts and corporation tax — handled as a matter of course. Your tax position is visible throughout the year. Surprises are largely avoidable when the books are current.
“What a guy!! Excellent, fast and reliable. Kieran has been very professional, caring, patient and efficient throughout the entire process of building our company. He was always one click away from every possible question we could throw at him.”
Questions ecommerce sellers usually ask first
Less time on the books. More on the business.
Fixed monthly fee, Xero configured for ecommerce, VAT and tax handled, same-day replies, no lock-in.