WooCommerce Bookkeeping
Your WooCommerce books, sorted.
Most WooCommerce store owners keep up with orders far better than they keep up with their books. Payment gateway settlements, refunds, platform fees and a VAT threshold that moves quietly in the background — the admin compounds as the store grows. Fixed monthly fee, ICAEW chartered, same-day replies.
- Clean, reconciled books every month — no year-end scramble
- Payment gateway and WooCommerce order data matched to your bank account
- VAT threshold monitored — no registration obligation you were not expecting
- Tax position visible throughout the year, not just when the bill arrives
No long-term contract. If it is not working after three months, you leave with clean books and nothing owed.
Get a free quote
Fixed pricing. Same-day reply.
What our clients say
★★★★★
On the Ball, Quick to Respond
“He’s on the ball, quick at responding, patient with me and got the job done stress free, plus his rates are very competitive.”
★★★★★
Switched Accountants, Already Saving Money
“I have found them efficient, friendly and professional, and they’re already saving me money. Would recommend.”
★★★★★
Sorted Fast and at Short Notice
“Great work by Kieran sorting out my business accounts really fast and at short notice on multiple occasions.”
★★★★★
Every Question Answered, Same Day
“He was always one click away from every possible question we could throw at him.”
Sound familiar?
WooCommerce books falling behind your order volume?
The store runs fine. The bookkeeping does not always keep pace with it. Stripe or PayPal settlements that do not match what landed in the bank, refunds that sit unreconciled, a growing transaction count that makes the year-end return increasingly uncomfortable to think about. It is all manageable — it just takes longer the further behind it gets.
- Payment gateway settlements that never quite reconcile against the bank
- No clear picture of tax liability until the return is already overdue
- Bookkeeping piling up at year-end because it was never done monthly
What sorted looks like
WooCommerce orders, payment fees, refunds and gateway settlements reconciled every month. Your tax position is visible well before HMRC asks for payment. The year-end return is a formality, not an event.
- Payments, fees and refunds reconciled monthly — nothing left to untangle at year-end
- Tax liability visible throughout the year, not just when the deadline approaches
- Bookkeeping current from the first month — no backlog building quietly in the background
- One fixed monthly fee that does not move regardless of how many questions you ask
What WooCommerce store owners say
We work with eCommerce businesses across the UK. Here are two clients who came to us in roughly the same position you are probably in now.
Kieran at Swift is super! He helped and bailed me out of the last minute panic of tax and Companies House returns. He’s on the ball, quick at responding, patient with me and got the job done stress free, plus his rates are very competitive.
What a guy!! Excellent, fast and reliable. Kieran has been very professional, caring, patient and efficient throughout the entire process of building our company. He was always one click away from every possible question we could throw at him.
What your monthly fee covers
Three things that keep your WooCommerce books clean, your tax position clear and your admin off your desk — for one fixed monthly fee.
Monthly WooCommerce Bookkeeping
Every order, refund, payment gateway settlement and platform fee categorised and reconciled monthly against your bank account. Your records are accurate and current, which means no scramble when the tax return comes around and no surprises when VAT is due.
Included as standardVAT Returns and MTD Compliance
Your VAT threshold is monitored as a matter of course — you will not discover a registration obligation after the fact. Quarterly returns are prepared and filed with HMRC on time, Making Tax Digital compliant, with no action required from you beyond a quick approval.
Quarterly, fixed feeYear-End Accounts and Corporation Tax
Because the books are clean throughout the year, the annual accounts are straightforward rather than an event. Your corporation tax return is prepared and filed on time, and your liability is known well in advance — long enough to plan for it, not just pay it.
No extras, no surpriseseCommerce businesses across the UK trust Swift
Sole traders, limited companies and growing online stores. Usually arriving with books in some state of disarray. Leaving with considerably less to worry about.
Two Years In, Still Highly Recommending
“I’ve been using Swift Accounting for two years now after my previous accountant retired and recommended Kieran. Excellent and prompt service, great communications and above all really helpful. Highly recommend.”
Switched Accountants and Already Saving Money
“Having only recently switched my business to Swift from another accountant, I have found them efficient, friendly and professional, and they’re already saving me money. Would recommend. Nic Paton, Cormorant Media”
Fast, Reliable Work at Short Notice
“Great work by Kieran sorting out my business accounts really fast and at short notice on multiple occasions. Many thanks and I would highly recommend them for all accounting needs.”
Why WooCommerce sellers choose Swift
There is no shortage of accountants. Here is what is different about working with one who already understands how WooCommerce stores operate.
No explaining how WooCommerce works
Stripe settlements, PayPal payouts, partial refunds, shipping fees, gateway charges — you will not need to spend the first call explaining your payment setup before getting a useful answer. We work with eCommerce sellers every day. Ask a question, get an answer.
Replies the same day
Questions get answered the day you ask them. Not logged, not queued, not passed to a junior. If you want to know whether a software subscription is deductible or how to categorise a gateway fee, you will know before the end of the day.
One price, clearly agreed
Your monthly fee is fixed and does not move. No hourly billing, no invoice that arrives larger than expected, no charge for picking up the phone. Your accounting costs are as predictable as your other fixed overheads.
Up and running in four steps
Four steps from first contact to everything being handled. No complicated onboarding, no paperwork that takes a fortnight.
Send your enquiry
Fill in the form on this page. Kieran reads every enquiry and responds the same day with a clear next step. No automated holding messages.
A short discovery call
Twenty minutes to understand your WooCommerce setup, current software and what needs sorting. By the end of the call you will know exactly what is covered, what it costs and what happens next.
We handle the setup
Your Xero account is configured, your WooCommerce data is connected and your records are brought up to date. You do not need to do anything except confirm you want to go ahead.
Ongoing — nothing falls through
Monthly bookkeeping, quarterly VAT, annual accounts and corporation tax — handled as a matter of course. Your tax position is known throughout the year. Surprises are largely avoidable when the books are current.
“Kieran was really helpful and very knowledgeable with my circumstance, he gave me great advice and was very efficient with getting my tax’s submitted, really glad I found Swift and will definitely be using for future accounting.”
Questions WooCommerce sellers usually ask first
Less time on the books. More on the store.
Fixed monthly fee. WooCommerce books reconciled monthly. Tax position visible throughout the year. Same-day replies. No lock-in.