eBay Seller Bookkeeping
Your eBay books, sorted.
eBay sellers who trade at any volume end up with complicated records. Managed Payments settlements, selling fees, refunds and postage costs all need reconciling — and none of it maps neatly to a bank statement without some work. Fixed monthly fee, ICAEW chartered, same-day replies.
- eBay Managed Payments reconciled monthly — no year-end scramble
- VAT threshold monitored so you are not caught out by crossing it
- Tax position visible throughout the year, not just when HMRC writes
- An accountant who already understands how eBay selling works
No long-term contract. If it is not working after three months, you leave with clean books and nothing owed.
Get a free quote
Fixed pricing. Same-day reply.
What our clients say
★★★★★
On the Ball, Quick at Responding
“He’s on the ball, quick at responding, patient with me and got the job done stress free, plus his rates are very competitive.”
★★★★★
Switched Accountants, Already Saving Money
“Having only recently switched my business to Swift from another accountant, I have found them efficient, friendly and professional, and they’re already saving me money.”
★★★★★
Worked a Saturday Night to File
“He went above an beyond to help good communication through emails an working even on a Saturday night to complete my return.”
★★★★★
Fast Work at Short Notice, Repeatedly
“Great work by Kieran sorting out my business accounts really fast and at short notice on multiple occasions.”
Sound familiar?
eBay records messier than you expected them to be?
Once you are selling at any real volume on eBay, the bookkeeping stops being simple. Managed Payments settlements arrive net of fees, refunds muddy the figures, and postage costs get mixed up with trading costs. If you are also nudging the VAT threshold, the stakes go up further. It is all manageable — it just gets harder to unpick the longer it sits.
- Hours lost trying to reconcile eBay settlements against bank deposits
- No clear picture of tax owed until the return is already overdue
- VAT threshold creeping up through eBay sales without anyone monitoring it
What sorted looks like
Your eBay transactions categorised and reconciled each month — fees, refunds, postage and all. Your tax position visible throughout the year so the bill is never a surprise. Your VAT position tracked so you are not caught out by a threshold you did not notice crossing.
- eBay settlements reconciled monthly — no year-end archaeology required
- Tax position clear well before HMRC sends the payment reminder
- VAT threshold monitored throughout the year — no unexpected registration obligation
- A fixed monthly cost that does not move regardless of how many questions you ask
What eBay sellers say about Swift
We work with eCommerce sellers across the UK. Here are two clients who came to us with books that needed sorting and left with considerably less to think about.
Kieran at Swift is super! He helped and bailed me out of the last minute panic of tax and Companies House returns. He’s on the ball, quick at responding, patient with me and got the job done stress free, plus his rates are very competitive.
What a guy!! Excellent, fast and reliable. Kieran has been very professional, caring, patient and efficient throughout the entire process of building our company. He was always one click away from every possible question we could throw at him.
What your monthly fee covers
Three things that keep your eBay records clean, your tax position visible and your admin off your plate — for one fixed monthly fee.
eBay Bookkeeping and Reconciliation
Every eBay Managed Payments settlement, selling fee, refund and postage charge categorised and reconciled against your bank account each month. Your records are current and accurate, and there is no scramble when the tax return comes around.
Included as standardVAT Returns and Threshold Monitoring
Your VAT position is tracked throughout the year — not just at the point of filing. Quarterly returns prepared and submitted under Making Tax Digital, with your taxable turnover monitored so a registration obligation does not arrive unannounced.
Quarterly, fixed feeSelf Assessment or Corporation Tax
Whether you sell as a sole trader or through a limited company, your annual tax return is handled accurately and on time. With books kept current throughout the year, your tax liability is visible well before the deadline — long enough to plan, not just react.
No extras, no surpriseseBay sellers across the UK trust Swift
Sole traders, limited companies and growing eCommerce businesses. Usually arriving with books in some state of disarray. Leaving with considerably less to worry about.
Two Years In, Still Highly Recommending
“I’ve been using Swift Accounting for two years now after my previous accountant retired and recommended Kieran. Excellent and prompt service, great communications and above all really helpful. Highly recommend.”
Switched Accountants and Already Saving Money
“Having only recently switched my business to Swift from another accountant, I have found them efficient, friendly and professional, and they’re already saving me money! Would recommend. Nic Paton, Cormorant Media”
Fast, Reliable Work at Short Notice
“Great work by Kieran sorting out my business accounts really fast and at short notice on multiple occasions. Many thanks and I would highly recommend them for all accounting needs.”
Why eBay sellers choose Swift
There is no shortage of accountants. Here is what is different about working with one who already understands how eBay selling works before you say a word.
No explaining how eBay works
Managed Payments settlements, final value fees, promoted listings charges, refund adjustments — you will not spend ten minutes describing your business before getting a useful answer. We work with eCommerce sellers every day. The terminology is familiar before you open your mouth.
Replies the same day
Questions get answered the day you ask them. Not logged, not queued, not passed to a junior. If you want to know whether your eBay postage costs are deductible or whether you are close to the VAT threshold, you will know before the end of the day.
One price, agreed upfront
Your monthly fee is fixed and does not move. No hourly billing, no invoice that arrives larger than expected, no charge per question asked. Your accounting costs are as predictable as your other fixed overheads.
Up and running in four steps
Four steps from enquiry to everything being handled. No complicated onboarding, no forms that need a lawyer to read.
Send your enquiry
Fill in the form on this page. Kieran reads every enquiry and responds the same day with a clear next step. No automated holding messages.
A short discovery call
Twenty minutes to understand how you sell on eBay, what software you currently use and what needs sorting. At the end of the call you will know exactly what is covered and what it costs — no waiting for a quote to arrive by email.
We handle the setup
Your Xero account is connected, your eBay transaction history is imported and your records are brought up to date. You do not need to do anything except confirm you want to proceed.
Ongoing — nothing falls through
Monthly bookkeeping, quarterly VAT returns, annual tax return — handled as a matter of course. Your tax position is visible throughout the year and your eBay records are clean every month. Surprises are largely avoidable when the books are current.
“Swift accounting and bookkeeping services have helped support my educational animal encounter business with excellent financial advice and HMRC support. Kieran was clear with information and explained everything in a way that I could understand.”
Questions eBay sellers usually ask first
Less time on the books. More on the selling.
Fixed monthly fee. eBay records reconciled monthly. Tax position visible throughout the year. Same-day replies. No lock-in.